We pay for Copilot, ChatGPT Enterprise and Claude. Do we need all three?

Why do companies end up paying for several AI subscriptions?#

Each one was probably a sensible purchase at the time. One came with a software renewal. Another was a team's request. A third started as a pilot that nobody switched off.

Several subscriptions aren't wrong by themselves. Different teams can use different tools for different jobs. The waste is overlap: the same person holding two or three seats and doing the same work in each.

Each subscription also brings its own contract and its own data terms. The renewal dates may not line up, and the terms can say different things about your prompts. Nobody can compare them until all three sit in one list.

Nobody sees the whole picture. IT sees one admin console, finance sees three invoices, and each team sees only its own tool.

Before you call anyone#

All three renewals belong in Clectiv AI before you answer any vendor's notice. Then Clectiv AI runs the process, the providers that fit bid and compete for it, and you choose who wins. Talk to one vendor first and the question becomes how to keep its tool, not whether you need it.

Start a project

How do we decide what to keep?#

Ask three questions of every subscription. List each seat, who holds it and what it's for with Clectiv AI, then answer these.

• Who uses it? Admin consoles show who's active and how often. A seat opened twice a month is a different question from one used daily.
• What for? Name the job. If two tools do the same job for the same people, you've found the overlap.
• What do the data terms say? Read what each vendor does with your prompts and files. Ask whether it trains models on them, how long it keeps them, who can see them, and whether you can delete them.

Data terms differ by product and by plan. Read the terms in your contract, not the ones on the website.

Then line up the end dates. A subscription that renews next month needs an answer before one that renews next year.

Check the way out for each one. Can you drop seats at renewal, cancel mid-term, or take your data with you when you leave?

Your usage answers the question, not a comparison of the tools. The plan decides which subscriptions earn their seats.

Can one way in replace a stack of seats?#

For some people, yes. One governed way in is a single place where people reach several AI models, with your data rules, logs and budgets applied. It can replace a seat for someone who uses AI now and then, and doesn't need a full license to do it.

Two names cover this part. Liminal sells governed access to AI models, with data masking and logging. Trimio sells AI cost control for programs that call models: it routes work to cheaper models, reuses repeated prompts, and shows spend by team and project.

That's who we work with in AI, and Clectiv AI runs the process for you, start to finish: start a project.

You're not starting cold. Clectiv AI runs the process we built with other customers, so you start where they left off. With the plan going straight to these providers, you get the best pricing, terms and contract we can.

AI features built into the apps your people already work in stay where they are. A way in doesn't replace those.

A way in still sends prompts to a model, so the model's data terms still count. The door masks sensitive data first and keeps the log. Check which models sit behind it.

Here's what one way in gives you:

• One sign-in and one set of rules, in place of three.
• One log to answer your data questions.
• Room to switch models later without a new rollout.

Which seats stay, and who moves behind the door, is the plan's call.

Common questions#

How does Clectiv AI get this done?#

First stop: Clectiv AI. Tell it which AI subscriptions you pay for and what worries you about them. It scopes the project with you and writes your plan: every subscription, who uses it, what its terms say, and what a single way in would replace.

Then the Clectiv team takes your plan to the AI governance and cost-control providers that fit, all at once, through our partner network of 620+ providers. They each bid, they compete on the same plan, and the team pushes on terms until you choose.

Companies before you did the hard part. Clectiv AI runs the process we've run for other customers, so you start where they ended up. Taking the plan straight to the providers that fit is how you get the best pricing, terms and contract we can.

The whole thing is free to you, and it takes days, not months. For all of AI, see the AI page.

If you haven't found every AI bill yet, read how to get AI spend under control.